BUSINESS TRAVEL MANAGEMENT

• Systematic ACTUAL analysis of all existing cost drivers for business travel
• Benchmarking of the most important parameters with the best solutions on the market
• Development of practice-oriented concepts for the optimization of conditions at airlines, hotels, car rental companies, railways, travel agencies, corporate credit cards, online booking systems, service providers for visa processing and secondments, software for travel accounting and meaningful reporting for purchasing and controlling.
• Worldwide optimization of purchasing conditions across national borders (Global Sourcing).
• Implementation of the optimization concepts at the client
• Project management always by an experienced partner of the TMC Group
• The TMC Group is the leading independent consulting company for business travel management in Germany and Europe with more than 400 successful projects for well-known clients

→ read more: Process Efficiency:  Business-Processes

Already in 1994 the business area “Business Travel Management Consulting” was founded as part of the TMC Group. This made TMC the first management consultancy in Germany to specialise in this very complex field of consultancy, which is characterised by the international market influence of globally positioned travel service providers such as airlines, car rental companies, hotel chains, business travel agencies, credit card companies etc.

Today, TMC is the leading independent consulting company for business travel management in Germany and Europe with 25 years of consulting experience and over 400 completed projects for corporate clients from all industries – from medium-sized businesses to large multinational corporations.

To optimize business travel management, more than 400 successful consulting projects were carried out for

• One third of the largest German DAX companies
• Multinational corporations
• Large financial service providers such as commercial banks, state banks, insurance companies and reinsurers
• Many well-known medium-sized companies with an international orientation – mainly from the mechanical engineering, plant construction, industrial automation, industrial services, automotive supplier, chemicals, consumer goods, retail, logistics, mobile communications sectors

Public-law institutions such as broadcasting corporations, research institutes, international educational institutions of the Federal Government and institutions of the European Union.

Systematic identification of strengths and weaknesses in business travel management: Existing travel guidelines, travel purchasing with airlines, rail, hotels, rental cars, service quality and costs of external service providers, online booking systems, payment processes, travel accounting, cost transparency, reporting, controlling.

• Cost reduction

Concepts to reduce flight costs and the cost of train tickets, hotels, rental cars, travel agency service fees, online booking fees, service providers for visa processing and postings

• Purchase Pools

Establishment of a purchasing pool for clients with a similar travel structure for bundled travel purchasing for better conditions through higher purchasing volumes

• Global Sourcing

Bundling the worldwide purchasing volumes of large companies – across national borders – to achieve multinational conditions

• Payment Systems

Use the advantages of corporate cards, company cards, meeting cards and virtual credit cards, but avoid the disadvantages

• More transparency through optimized reporting

For travel procurement, cost controlling and policy implementation

• Professional tendering (RfPs)

For airlines and airline alliances, hotels and hotel chains, rental cars, business travel agencies, corporate card programs, online booking systems, travel accounting software. For multinational companies, tenders can also be carried out globally, so that all foreign parts of the company are involved and the achievable conditions are more favourable.

• Travelling Security-Concepts

Concept for identifying possible risks for employees on business trips and strategy for ensuring defined travel safety. Creation of a travel security policy, tendering of suitable service providers and tools. Support during implementation as well as advice on integration into travel agency services and tool solutions

• Award miles

More free flights/upgrades, faster achievement of frequent flyer status. Use by employees or the company

• Process optimization

Digitalisation, online/offline booking channels, payment, travel accounting, interfaces, integration of sensible credit card systems, data transfer between individual process steps, posting of employees in Europe and worldwide. Travel security

→ read more: Process Efficiency:  Geschäftsreise-Prozesse

We have benchmarking data available from our various projects, which can be used to compare a client’s key cost parameters with the best solutions on the market.  All benchmarks are related to a group of companies that are comparable in terms of company size and travel structure. The data of individual companies always remain strictly confidential

Benchmarks are available for

• Paid airfare:  How much does the client pay for flight tickets in the respective flight classes and what does a comparable group of companies pay
• Airline contracts: Are the corporate rates and contractual conditions agreed by the client in line with market conditions
• Business Travel Agencies: How much are the service fees and what do other companies pay for the same service
• Online bookings: Which systems are used and are the right price and performance
• Travel guidelines  Are the existing rules up to date and how are the usual market standards

Our consultants not only prepare analyses and sustainable concepts, but also support their clients in the implementation of the optimised concepts in the company, both nationally and internationally. The comprehensive know-how and many years of management experience of our proven experts, both with well-known travel service providers and in business travel management with large companies, is of particular importance for this.